Office Administrator

Job Reference Number: 
07022014
Position Summary: 

Cardiome Pharma Corp. is a Pharmaceutical company based in Vancouver, B.C., Canada, with offices in Switzerland. Pennsylvania, and Germany. We are seeking a positive minded, experienced Office Administrator to ensure the smooth operation of a variety of office responsibilities. The ideal candidate must be a customer service oriented professional with a flexible can do attitude willing to assist wherever necessary. Cardiome is growing and this is an ideal entry-level role for someone seeking a career path in Office Management or as an Executive Assistant.

 

Key Responsibilities include but are not limited to:

  • Reception duties including answering phones, receiving guests and arranging couriers
  • Maintains security access pass database for building security
  • Coordinate calendars and schedules as required (Boardroom & non-executive meetings arrangements)
  • Maintains parking pass and device database for company deposit recovery
  • Assists with company social activities; birthday celebrations, farewell cards/gifts and company Christmas party event organization.
  • Maintains office supplies including inventory, re-stocking and ordering
  • Daily kitchen maintenance including cleaning, restocking and supply ordering
  • Maintain vendor contacts and researches new vendor options.
  • Distribute incoming/outgoing mail and faxes
  • Records outgoing message and updates for closures, holidays and staff turnover
  • Coordinate catering and food orders
  • Work with building maintenance and facilities to address / resolve issues
  • Ensure the overall organization, safety and cleanliness of the office
  • Assist with ad hoc projects, as per departmental requests
  • Assist with office moves, organization and planning.
  • Maintain office contact lists and spreadsheets
  • Liase with vendors for photocopier and equipment maintenance
  • Screen calls (we get a minimum of 10 solicitation calls a day)
  • Other administrative duties such as photocopying, filing & preparing documents

Qualifications and Skills Required

  • Minimum of 2 years professional office experience
  • Enthusiastic team player with a professional and friendly demeanor.
  • Dedication to customer service with strong interpersonal skills.
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Proficient computer skills specifically with Microsoft Office Suite
  • Flexibility to take on a variety of tasks and assignments
  • Ability to work independently and take initiative in fast-paced environment
  • Strong data entry skills (maintain filing systems and basic databases). 

How to Apply

To apply for this position, send your resume and cover letter in confidence to opportunities@cardiome.com Please include “Office Administrator" in the subject title. To learn more about Cardiome, visit our website at www.cardiome.com.